Privacy Statement
1. Introduction
Thread Recruitment respects the confidentiality of information and the privacy of individuals and manages personal information in accordance with the Privacy Act 1988 and Australian Privacy Principles.
This policy applies to information collected by Hemmings & Associates Pty Ltd trading as Thread Recruitment (ABN 176 747 955 76). It outlines how we collect personal information and how we maintain, use, store and disclose the personal information we hold and reflects our commitment to you.
Thread Recruitment’s Privacy Policy will be reviewed and updated from time to time to reflect changes in laws, technology, and our business operations. Please check this page periodically. The most current version will always apply.
2. Kinds of Information We Collect
For Candidates
Contact details
Residential address
Date of birth
Employment history
Qualifications
Aptitude/psychometric test results
References and work performance opinions
Workplace incident information
Information related to work placements
For Clients
Company contact details
Employee details
Job descriptions
Communication records
Recruitment proposals
Billing records
Service delivery information
For Referees
Contact details
Employment experience
Relationship to candidate
Written or verbal reference information
3. Sensitive Information
Sensitive information includes details about:
Trade union membership
Professional association membership
Criminal record
Health information
Racial or ethnic origin
Political opinions
Religious beliefs
Sensitive information is generally only disclosed with your consent, as required under the Privacy Act 1988.
4. Purpose of Collection
For Candidates
Recruitment and placement services
Compliance requirements
Candidate referrals (with consent)
Surveys and service standards
Direct marketing
For Clients
Relationship management
Recruitment services
Compliance requirements
Marketing communications
Surveys
For Referees
Identity verification
Suitability assessment
Candidate validation
If you do not provide required information, we may be unable to deliver recruitment services.
5. How We Collect Personal Information
Information is collected directly when you submit applications, forms, or communicate with us regarding employment opportunities.
6. Electronic Transactions
Personal information may be collected online via forms or email. Internet transmission carries inherent risks, and users should take precautions to protect their data.
7. Social Media & Web Searches
We may use search engines and social media platforms to conduct background checks using publicly available information.
8. Website Information
We cannot guarantee that information transmitted online will not be intercepted. External websites linked from our site operate under their own privacy policies.
9. Website Analytics & Cookies
Cookies may be used to improve user experience. You can disable cookies via browser settings, though some functionality may be affected.
10. Direct Marketing
We may send marketing communications such as:
Employment opportunities
Industry updates
Service promotions
You may unsubscribe at any time. We do not share personal information with third parties for marketing.
11. Data Accuracy
We take reasonable steps to ensure information is accurate and may verify information with third parties where necessary.
12. Storage of Information
Personal information is stored securely in digital systems and physical records, with safeguards against misuse, loss, or unauthorized access.
13. Information Security
We maintain internal policies governing IT use, social media, and data security.
14. CRM System
Information is stored electronically in Loxo (Loxo, LLC and Loxo Holdings, LLC). Refer to Loxo’s privacy policy for further details.
15. Disclosure
Personal information may be disclosed:
Internally
To clients
To referees
To service providers (software providers, internet providers, legal advisors)
16. Access to Information
You may request access to your personal information, subject to legal exceptions. A processing fee may apply.
17. Corrections
You may request corrections to inaccurate or incomplete information. Where applicable, we may notify third parties of corrections.
18. Enquiries & Complaints
For access requests, corrections, deletion requests, complaints, or unsubscribing, contact:
Complaints are acknowledged within 10 working days and typically resolved within 30 days.
19. Feedback
Feedback submitted via the website may become the property of Thread Recruitment and may be used for marketing purposes.
20. Definitions
Personal Information: Information or opinion about an identifiable individual.
Sensitive Information: Special category of personal information defined under the Privacy Act.
Cookies: Small data files placed on your device.